A few customers asked us recently on how multiple people using Meeting Minutes Pro collaborate and work together on a single meeting. For example, one of them would set up a meeting and agenda whereas the other one would run the meeting and capture the discussion and action items. The third one would follow up on the action items and take them to closure. Well, guess what, you can certainly do this using Meeting Minutes Pro and quite simply in fact… Heres how…

  1. User 1: Create/Import the meeting. Add the agenda
  2. User 1: Long press the meeting and choose the option “export” and then “meeting to file”
  3. User 1: Share the file with colleagues
  4. User 2: Import the meeting into their device by choosing the menu option “import” from the home screen and then “meeting from file”
  5. User 2: Update the discussion and action items
  6. User 2: Export meeting to file as in step 2
  7. User 2: Share the file with colleagues
  8. User 3: Import meeting from file as in step 4
  9. User 3: Track Action Items to closure and make the updates

A few customers asked recently for instructions to export data from the free (trial) version to the paid (Pro) version. There are multiple ways this can be accomplished. Please read below for more information.

Using Meeting Minutes Sync (Currently available only on Google Play):

This by far is the easiest and simplest method. This method can be used even if the trial and pro versions are on different devices.

  1. Open the Trial version
  2. Tap “Sync Now” button to initiate sync
  3. Upload both Database and Settings files
  4. Now open the Pro version
  5. Tap “Sync Now” button to initiate sync
  6. Download both Database and Settings files
  7. You are done

Manual Method – Database:

  1. Open the Trial version
  2. Tap menu from the home screen and choose Export and then Database (if your trial is expired, you will see a button to export the database as soon as you open the app)
  3. Open the Pro version
  4. From the home screen tap menu and choose the import option and then database
  5. Now select the database file you just exported. That generally is saved in a folder called MtgMin inside the download folder. (Please note that once you export the database, sending it out in email or saving it in Google Drive/Dropbox is optional. The database is exported into a file and stored on your device (typically in the folder download/MtgMin). So you can export from the trial version which will create that file in that folder. You can import that file into the Pro version)
  6. Now proceed to the Settings data , if required. Otherwise, you are done.

Manual Method – Settings:

  1. Open the Trial version
  2. Go to the Settings screen
  3. Tap menu and then choose the export option
  4. Open the Pro version
  5. Go to the Settings screen
  6. Tap menu and then choose the import option
  7. Now select the settings file you just exported. That generally is saved in a folder called MtgMin inside the download folder. (Please note that once you export the settings, sending it out in email or saving it in Google Drive/Dropbox is optional. The settings are exported into a file and stored on your device (typically in the folder download/MtgMin). So you can export from the trial version which will create that file in that folder. You can import that file into the Pro version)
  8. You are done

Partial Data Transfer:

If you have created meetings in both trial and pro versions, you can export/import individual meetings to/from files. For this, please do the below:

  1. Open the app version from where you want to export individual meetings
  2. Long press on the desired meeting, choose the option export and then meeting to file
  3. Open the app version where you want to import individual meetings
  4. From the home screen tap menu and choose the import option and then meeting from file
  5. Now select the meeting file you just exported. That generally is saved in a folder called MtgMin inside the download folder. (Please note that once you export the meeting to a file, sending it out in email or saving it in Google Drive/Dropbox is optional. The meeting is exported into a file and stored on your device (typically in the folder download/MtgMin). So you can export from the trial version which will create that file in that folder. You can import that file into the Pro version)
  6. Repeat as necessary

Meet Mr. Smith. He works for a large company and attends a lot of meetings. He used to spend a lot of time managing his meetings and action items. Now he doesn’t anymore as he uses Meeting Minutes Pro to do that for him. Before the meeting, he imports meetings from his calendar, adds the agenda and distributes it to the participants in less than 5 minutes. During the meeting he enters the discussion and action items into the app. After the meeting he is able to publish the meeting minutes much before participants get back to their desks. Meeting Minutes Pro helps Mr. Smith to be productive, efficient and smart with several simple but powerful features and customization options. Do you want to be considered the “Smart” guy at work? Starting using Meeting Minutes Pro now. You can try it for free for 3 days before you buy it…

A new update (3.0) for Meeting Minutes Pro and a bug fix release (1.2) for Meeting Minutes Sync have been released today. They will be available on Google Play in the next 2-3 hours.

This release adds the following features to the app:

  • Option to choose from multiple font styles for the PDF format
  • Support for languages that use the Latin, Greek and Cyrillic scripts in PDF format
  • Support for all Unicode encoded languages in HTML and MS Word XML formats
  • Usability improvement to navigate easily between editing/adding discussion & action items
  • File Names for exported meetings and action items to contain meeting date instead of system date
  • Minor Bug fixes & Stability Improvements

A new update (2.9) for Meeting Minutes Pro and the first version of Meeting Minutes Sync has been released today. It will be available on Google Play in the next 2-3 hours.

This release adds the following features to the app:

  • Sync data between multiple devices (requires the new add-on app Meeting Minutes Sync)
  • Minor bug fixes

 

Popular Android app review site Androidtapp.com has added Meeting Minutes in the list of apps it recommends to try over the weekend. To check it out,  go here and find “meeting minutes”