44 comments on “Tips & Tricks

  1. HI
    I am a new user to Meeting Minutes Pro and have like the application immensely. I am able to export the meeting minutes but there seems to be no way of opening the minutes in a windows PC. Is there any way we could read the meeting minuted (.mtg) file in windows?
    Thanks

    • Hi Ashish,

      Thanks for your interest in our app. Hope you like it and find it useful. With regards to your question on exporting the meeting, please note that there are multiple export options available. You seem to be using the Export Meeting to file option whereas you should use the Export Meeting Agenda/Minutes options. Please read below for more information.

      1) Export Meeting Agenda – This option can be used to export the meeting agenda into a readable document (HTML, PDF or MS Word XML). This is generally used to send out the agenda to the participants prior to the meeting. This does not include the discussion/action items.

      2) Export Meeting Minutes – This option can be used to export the meeting minutes/notes into a readable document (HTML, PDF or MS Word XML). This is generally used to send out the minutes to the participants after the meeting. This does include the discussion/action items.

      3) Export Meeting to File – This option can be used to export a single meeting into a unreadable file for backup or sharing purposes. For example, if you would like to share the information you captured for a particular meeting with a colleague, who also uses Meeting Minutes Pro, so that they can import it into their own device, you would use this option.

      4) Export Database – This option can be used to backup the entire database into an unreadable file. This can be shared with others as well.

      Hope this clarifies. We would encourage you to read the FAQ in the app. While it is pretty long and may take 30-45 minutes of your time, it gives very good and detailed information of everything the app can do. Thereby, you can use the potential of the app to the best possible extent for your own benefit.

      Note: Please note the MS Word format generated by this app is the MS Word XML format and not the DOC or DOCX format. The MS Word XML documents can be opened on any PC/laptop using MS Office 2003 and above. However, not all Android Office apps are capable of handling this format.

      • I have the latest version but each time I try to export it is only in the file format for Meeting Minutes pro even though I have the PDF format selcected . As well I’m trying to locate the FAQ for the app but am unable to do this.

        • Dear Wes,

          Thanks for your interest in our app. We hope you like it and find it useful.

          To export the meeting minutes / agenda, please select the option export and then meeting minutes or meeting agenda. That would give you the output in pdf format.

          The faq for the app is provided in the form of help. To access help, please tap on the menu from home screen and choose the option help.

          Hope this helps. Please let us know if you have any additional questions.

    • Hi Greg,

      Currently, there is no wild card to include meeting date and time in the footer. The meeting date and time are included in the document itself.

  2. I have been using meeting minutes pro for a month and like it a lot.

    One suggestion: save the settings for the custom footer and graphic with the exported data base.

    I take minutes for two different organizations: work and church
    Each has their own footer and image requirements. Meeting manager is able to meet the requirements, but it is a pain to re-enter the footer and graphic every meeting.

  3. I’ve already mentioned, I use your app religiously for my work and church meetings (more church meetings) and it is by far the best in the Play Store.

    However, just a couple of things though I wish it did have and ask if you would be willing to add to your app as I know it’ll be helpful for all of us that take minutes quite often.

    A couple of suggestions;

    1) Add in to discussion a link to a participant as well as having a link to agenda. Most who write minutes should write minutes as if they’re commentating a meeting. IE; “Mike said that the toilet water when flushing looks very brown”. Instead, having a link to a person raising the discussion point it’ll allow minute takers to shorten their points by saying; “toilet water looks brown when flushing” – Raised by Mike. That way, I know when I make a point in Discussion I know who raised it and what part of the Agenda it relates to.

    2) Adding a choice of themes would also be good please. White lettering on black background sometimes becomes hard to read and not natural. Having a standard black lettering on white background becomes natural for us using tablets as it makes the look and feel like we’re writing in a word document or even pen on paper. But giving the choice to change the themes to various colours would be an awesome add on.

    This one is probably a fix but on the same path as themes. It’s hard to tell in discussion/agenda/action where the separation is per each item/point. Can it be made more definite with having a thicker separator or having different colours per even item and same with odd. IE; Even, normal theme colour. Odd, a more lighter colour.

    Bug fix – When reading in agenda, sometimes the view pane is shorten so that some of my discussion points are hidden and needs to scoll through window pane to view the others. But it fixes itself when I open up a point and then close it and then all the points appear.
    I use a Samsung Galaxy Tab 2 7″ (P3100) tablet most of the times. I use it in portrait mode all the time.

    Keep up the good work.

    KcKepz

    • I realize there are limitations to the XML export vs. PDF. However, the XML version doesn’t respect CR/LF, which the PDF export does. I circulated an XML version for comments and one comment I received was that my notes were hard to read. I didn’t realize the problem because I usually export to PDF, but in this case wanted comments. Is this fixable, or a ‘feature’ of the XML export library?

  4. I have been using Meeting Minutes Pro just for a day and I like it. I just have a couple of questions.

    1. I can’t see any way to create an action item with 2 or more responsible people. I have some action items that require action by all meeting attendees and others perhaps 2.

    2. Is there any way to order the action items/discussions after they are entered ?

    A couple of suggestions

    1. I would also love to have the option of a different color scheme. I prefer black text on a white background.

    2. Could you make the portrait option available to the XML output as well? When I export and open in Word, the doc is in landscape and I don’t find this particularly useful.

    Keep up the good work.

    • Please find our responses to your questions below.

      1. I can’t see any way to create an action item with 2 or more responsible people. I have some action items that require action by all meeting attendees and others perhaps 2.

      Sriman Apps: Currently, you can only assign an action item to one person. We have the feature to assign it to more than one person in our list of future enhancements. Hopefully, we will be able to get to it soon.

      2. Is there any way to order the action items/discussions after they are entered ?

      Sriman Apps: Action items cannot be ordered after they are entered. However, discussion and agenda items can be reordered. Please press and hold any discussion/agenda item and choose the ReArrange option from the context menu to be able to do that.

      A couple of suggestions

      1. I would also love to have the option of a different color scheme. I prefer black text on a white background.

      Sriman Apps: We have purposefully not implemented it due to our environment friendly nature. We will consider your request for a future release.

      2. Could you make the portrait option available to the XML output as well? When I export and open in Word, the doc is in landscape and I don’t find this particularly useful.

      Sriman Apps: Portrait option for the MS Word XML format is also on our list for the future and should hopefully be part of the next release.

  5. Hi, just bought meeting minutes prior for BlackBerry PlayBook. This should help me be more productive going forwards. Previously I used a plain word document so tried to copy the text from my last meeting from docstogo word file but can’t find a way. I’d rather not start from scratch! Can this be done? Thanks
    Paul

      • Thanks for the quick reply. That’s what I was trying to do but can’t see how. In the discussion box for example I can copy a word and paste it but the clipboard seems to only work from within the app so copying in docs to go and trying to paste doesn’t work. Are you sure it works for you? In which case it may be a setting on my playbook. Thanks again Paul

  6. Figured it out- it seems you cannot copy text from a file saved in the secure ‘work area’ of your pb into a non secure file. Thanks again, Paul

  7. Hello. I am new with your application. I found it great but i would like to know if it is possible to add sub-items in the Agenda.. this way you have a main topic to discuss and sub topics.
    Thanks for the answer.

    • Dear Christophe,

      Thanks for your interest in our app. Hope you like the app and find it useful. At this time the feature to add topics and sub topics in the agenda does not exist. We will consider your suggestion and add this feature to our list of future enhancements.

    • Dear Mike,

      Unfortunately, we have not released R2.8 for BlackBerry platform yet. Of late, the revenue from this platform has dwindled too much for us to rethink about supporting the platform. There is considerable amount of work to bring the regular updates to the platform and test them well before releasing.

  8. Dear Sriman
    I am using the pro version every day and keep easy track of my meeting.
    But I have two mor questions/suggestions.

    1. Sometimes I am getting meeting minutes from someone else. Is there another way to import the meeting minutes from a word file into the app?

    2. When you are using the app quite often you very fast have a long list of meetings.
    Is there a way to “search” through the content of the meeting minutes to find meeting including your searched key words?

    Urs

    • Dear Urs,

      Currently there is no way to import meetings from word document into the app. We will consider your suggestion for searching across the app for a future release.

  9. Hai Sriman,

    I am elected as a secretary (a month before) for a reputed organisation , i searched for minutes making app in all OS ,I am very much impressed in your meeting minutes and tried the trial version and bought the pro version. Last week we had a general body meeting and i am supposed to take my first minutes. I successfully finished my minutes making and sent the report to all the members and invitees within 2 hours after the meeting and taken the print out and couriered next day . I got a great appreciation from all the members and all this credit goes to you only , Thanks for making a good app and helping new people to use it effectively.

    Regards
    Yugandhar raj

    • Dear Yugandhar,

      We are pleased to know that you like our app and find it useful. Thanks a lot for your comments. Please do contact us if you have any suggestions or questions.

  10. Dear Sriman,

    Is it possible to add one field “HOST” in the main page near “TITLE” . In our organisation every meeting will be hosted by a board member so we want to highlight his name

    • Dear Yugandhar,

      The chair for the meeting is highlighted in the participants section. You can use the custom labels feature to reword the chair as HOST

  11. Hi there,

    I wanted to ask you about using Meeting Minutes Pro on my Android tablet.

    I have purchased your excellent Meeting Minutes Pro Premium via Google Play for use on my Samsung Note 3 phone, but I also wish to install this app on my Android tablet.

    Via my current Google Play account, I selected the option there to further install the Meeting Minutes Pro app on one other Android devices registered to me – my tablet.

    On my tablet, the download and install was conducted fine. But I notice that only the Free version was installed on the tablet.

    My question is can the Premium version I purchased carry over for additional use on my tablet ? Or do I have to start from the beginning again and purchase Premium for a second time ?

    I hope I am explaining myself well enough with this enquiry. Thanks.

    Best regards,

    Brian Nartey.
    Dublin, Ireland.

    • Dear Brian,

      Your devices are not our customers. You are. We believe you might have installed the free 3 day trial version on your tablet. Please search for meeting minutes pro on Google play on your tablet and you should be able to install it without needing to pay again. Please write to us at support@srimanapps.com if you face any further issues.

  12. I’m not sure if I’m doing something wrong but I’m only able to export 1 field to PDF or word, I’m unable to export the entire thing to readable format.

    • Dear Umer,

      We are sorry for the delayed response. We had sent you an email but it was stuck in our outbox it appears. Can you please share some screen shots or the file you have exported to understand the issue better? Please send the email to support@SrimanApps.com

  13. I´ve ben using MM for a while and tried to change the image used in the pdf headers.
    Tried settings in select image for pdf but having no response when clicking the reset buttom.
    Is there another way? Thanx

    • Dear Vladimir,

      The reset button is to bring back the default image from your custom image. To change the image, please tap on the image. Please let us know if you have any additional questions.

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